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​Employee ​C​OVID-19 Reporting Procedures

Riverside Community College District (the District) is committed to protecting the health and safety of faculty, staff, students, and visitors. During the pandemic, timely reporting is one of the keys to preventing any further spread of COVID-19.  Therefore, all employees and students are required to immediately report if they have tested positive for COVID-19, experience COVID-19 symptoms[1], or have been identified as a close contact[2] of an infected person.

I. Employee COVID-19 Reporting Procedure

Employees must report any positive test/diagnosis of COVID-19, COVID-19 exposure, and/or potential COVID-19 symptoms to Risk Management by using the online reporting form (preferred method), email, or by calling (951)-222-8566. The following information is required in the report:

  • ​Employee Name
  • Date of Birth
  • Job Title
  • Home Address
  • Phone Number
  • Department​
  • Supervisor
  • Last Date Onsite
  • How the Exposure Occurred
  • ​Any Symptoms
  • Date of Test
  • Testing Site
  • Date of Symptom Onset if Symptomatic
  • Onsite Location(s) Visited During the Infectious Period[3] (COVID-19 Positive Cases Only)
  • Onsite Close Contacts if Known (for COVID-19 Positive Case Only)​​​​

Employees will be advised of isolation/quarantine requirements, applicable leaves, and testing resources.​

[1] People with these symptoms may have COVID-19: Fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea.

[2] A close contact is someone who was within 6 feet of an infected person for at least 15 minutes starting from 2 days before illness onset (or, for asymptomatic individual, 2 days prior to positive specimen collection) until the time the patient is isolated.

[3] An infected person can spread COVID-19 starting 2 days before the person had any symptoms or tested positive for COVID-19 until 10 days after symptoms first appeared or ten days after the test date.​​

A. Notifications

1. Risk Management/Human Resources and Employee Relations (HRER) will notify the employee's immediate supervisor as soon as possible via email if the employee is required to be excluded from the worksite due to COVID-19 concerns. Risk Management/HRER will not disclose any medical/diagnosis information.
    • Based on an employee’s particular situation and position, the employee may continue working remotely during medical assessment/self-quarantine if approved by HRER and direct supervisor. However, employees will need to work with HRER for accommodation arrangements if needed. 
    • If the employee is a faculty member and unable to teach, they will need to work with their area Dean, Department Chair, and/or College Administration to facilitate the continuation of the class.
​​​2. ​

If the COVID-19 positive employee has been onsite during the infectious period, Risk Management will notify the College Director of Facilities and request a deep cleaning of the exposure area as needed.

3. Risk Management will notify Riverside County Public Health of the employee's positive case status along with, if applicable, any identified onsite close contacts.

4. Risk Management will immediately notify, within one business day, the employees, their exclusive representatives, and employer of outside contractors if they might be exposed to the COVID-19 case Per AB685 requirements.

5. Based on the results of the COVID-19 investigation, Risk Management will immediately notify employees who may have been in close contact of a COVID-19 infected person and their exclusive representatives if the COVID-19 exposure occurs onsite.

6. Risk Management would notify RCCD's Workers' Compensation Third Party Administrator within three business days if the laboratory confirmed COVID-19 positive employee has been working onsite within 14 days of their positive test.​

B. Clearance/Return to Work Due to COVID-19 Infection Exposure

​​1. If the employee has tested POSITIVE for COVID-19, they will need to self-isolate regardless of vaccination status. This means that the employee will need to stay in a separate room without personal contact with others for 10 days. Employees may return to work after 10 days when all of the following occur:
  • ​For employees with symptoms, all of these conditions must be met: 
    • At least 24 hours have passed since a fever of 100.4 degrees Fahrenheit or higher has resolved without the use of fever-reducing medications; and 
    • COVID-19 symptoms have improved; and 
    • At least 10 days have passed since COVID-19 symptoms first appeared.
  • ​For employees without symptoms, at least 10 days have passed since the COVID-19 employee's first positive test.
  • Employees are encouraged not to retest for at least 90 days unless there is a known exposure or the employee is symptomatic.
HRER may also require the employee to provide a copy of the doctor's note to return to work per collective bargain agreements, MOUs, and/or Cal/OSHA guidance.

​2. If the employee has been EXPOSED to someone with COVID-19 
  • ​Not fully vaccinated employees will need to self-quarantine and get a PCR test after day 5 of the exposure. The quarantine period is based on the last known close contact. If the employee is re-exposed, the quarantine period begins again. 
  • If the employee never developed any COVID-19 symptoms, the employee will need to stay at home for 10 days from the last exposure while avoiding contact with other people.
  • Asymptomatic close contacts should continue daily self-monitoring for symptoms and follow all recommended safety protocols through Day 14 from the last known exposure. 
  • If the employee developed any COVID-19 symptom during the quarantine period, they need to get a PCR test with specimen taken after the onset of symptoms.
    • If the employee tested positive, follow the procedure for COVID-19 positive case.
    • If the employee tested negative,  the employee could return to work only if all of the following criteria are met: 
      • ​At least 10 days have passed since the last known close contact; and 
      • The person has been symptom-free for at least 24 hours without using fever-reducing medications.
  • ​​Following employees do not have to quarantine after a known exposure if they don't develop symptoms since their recent exposure:
    • ​​Employees who have tested positive for COVID-19 within the past 90 days; Or
    • Employees who have been fully vaccinated before close contact.
​​3. If the employee reports COVID-19 symptoms without known exposure, regardless of vaccination status, testing is highly recommended. The employee would be excluded from work, instruct to isolate at home until test results evaluated
  • ​If the employee cannot be tested, the same criteria for return to work as laboratory confirmed COVID-19 positive cases will be followed.
  • If the employee tests negative, the employee may return to work after 24 hours have passed without fever without using fever reducing medicine and symptoms have improved.
​4. Non-Industrial Cases (Non-work related/personal injury or illness) - HRER will provide return-to-work clearance for non-industrial cases and will notify the employee's supervisor of the return-to-work clearance, including onsite work.

5. Potential Industrial Cases (Potential Work-related injury or illness) - If the employee has been onsite within 14 days of positive COVID-19 test or diagnose, Risk Management will send Workers' Compensation claim form (DWC-1) to the employee. Risk Management will provide return-to-work clearance for these cases. Risk Management will also notify the employee's supervisor of the clearance to return onsite.​