​​Academic Special Projects

​Certificated/Academic Employees

• The Dean/Director who will have responsibility for the project will complete the Spec​ial Project Request Form. The Dean/Director will discuss the special project with the employee, sign it and forward to Budget Control for funding approval.
  
  
• Budget Control will verifying funding, sign the form, and return it to the Dean/Director.
  
  
• The Dean/Director will forward the form to the appropriate Vice President for approval/signature.
  
  
• The Vice President will forward the form to the President for approval/signature.
  
  
• The President will forward the original request to Diversity and Human Resources.
  
  
• Diversity and Human Resources will prepare a board report for approval by the Board of Trustees. (Special projects cannot be paid without Board approval.)
  
  
• Diversity and Human Resources will forward the original request to Payroll and copies to the employee's personnel file, the employee, and the Dean/Director.
  
  
• Upon completion of the project:
  
  The employee will submit a Special Project Time Report to the Dean/Director who has responsibility for the project's budget for signature after the work has been completed.
  ​The Dean/Director who has responsibility for the project will submit the Special Project Time Report to Payroll for payment.
  
  
• If a cancellation or change has occurred, it must be noted on the Special Project Time Report.