WEBVTT 1 00:05:45.650 --> 00:05:51.900 Goldware, Rebeccah: Okay, well, if Christina's here and Annette's here, I only need one person to cover the meeting, so you guys wanna, like, flip a coin? 2 00:05:52.370 --> 00:05:55.549 Goldware, Rebeccah: And decide, or how do you want to do this? 3 00:05:58.080 --> 00:06:06.030 CCervantes: However, I'm… If Annette wants to take over, she's… Juko? Bye. 4 00:06:06.900 --> 00:06:09.319 CCervantes: I'm here. I was here. 5 00:06:09.540 --> 00:06:12.230 Goldware, Rebeccah: Okay, Christina was here first. Annette, you okay? 6 00:06:12.230 --> 00:06:17.970 Vargas, Annette: Yes, I'm okay, and she's already the host, so it will be fine. Okay, so I can leave, right? 7 00:06:17.970 --> 00:06:20.630 Goldware, Rebeccah: You can go do something more productive. Thank you. 8 00:06:20.630 --> 00:06:22.159 Vargas, Annette: Okay, have a good day. 9 00:06:22.160 --> 00:06:23.310 Goldware, Rebeccah: Thanks, Annette, bye-bye. 10 00:06:24.820 --> 00:06:27.519 Goldware, Rebeccah: Thanks, Christina. I appreciate you covering. 11 00:06:27.740 --> 00:06:28.990 CCervantes: You're welcome. 12 00:06:30.580 --> 00:06:32.690 Goldware, Rebeccah: We'll wait for a few more minutes, and then we'll get started. 13 00:06:32.910 --> 00:06:35.889 Goldware, Rebeccah: Because we'll wait for people to show up. Thank you. 14 00:09:13.760 --> 00:09:17.200 Goldware, Rebeccah: Christina, do you have the invite list for this meeting? 15 00:09:17.520 --> 00:09:18.889 CCervantes: I do. 16 00:09:19.950 --> 00:09:20.700 CCervantes: Me too. 17 00:09:20.700 --> 00:09:24.509 Goldware, Rebeccah: Besides how far off we are from possibly making quorums. 18 00:09:24.880 --> 00:09:27.510 CCervantes: Sure, let me look. 19 00:09:49.240 --> 00:09:56.010 CCervantes: I know Lori's about to log in, but we're missing about half. 20 00:09:58.320 --> 00:10:03.260 CCervantes: A little bit less than half of the people that… Okay. I accepted the invite. 21 00:10:03.610 --> 00:10:07.999 CCervantes: Alice is out, I know, from what I hear. 22 00:10:08.390 --> 00:10:09.050 Goldware, Rebeccah: Okay. 23 00:10:09.380 --> 00:10:12.170 CCervantes: Running, running or something. 24 00:10:16.540 --> 00:10:21.920 Goldware, Rebeccah: Brittany's here… I think Maha's the student. 25 00:10:22.230 --> 00:10:31.720 Goldware, Rebeccah: Tara's here. Megan, I think, just jumped on. Karina, I saw a minute ago. She's here. Deb's here. 26 00:10:32.650 --> 00:10:37.219 Goldware, Rebeccah: stories here, so let's go ahead and get started. 27 00:10:37.460 --> 00:10:42.650 Goldware, Rebeccah: I know that Jeff isn't able to attend, so, 28 00:10:42.830 --> 00:10:48.840 Goldware, Rebeccah: We'll go ahead and get started. I appreciate folks who are able to attend. 29 00:10:50.970 --> 00:10:53.219 Goldware, Rebeccah: Christina, can you put up the agenda? 30 00:10:54.250 --> 00:10:57.289 CCervantes: Yes. Well, actually, I have a minute. 31 00:10:57.750 --> 00:10:59.770 CCervantes: I don't have the agenda. 32 00:10:59.770 --> 00:11:02.780 Goldware, Rebeccah: I see the minutes, too, and no agenda. 33 00:11:02.780 --> 00:11:04.540 CCervantes: Yeah. So… 34 00:11:05.510 --> 00:11:08.119 Goldware, Rebeccah: If it's okay with the group. 35 00:11:08.370 --> 00:11:09.200 CCervantes: brassica. 36 00:11:09.200 --> 00:11:14.659 Goldware, Rebeccah: I would like to go through and approve the minutes from the October 31st 37 00:11:15.040 --> 00:11:21.599 Goldware, Rebeccah: We'll follow kind of the same format that we've followed in other meetings. 38 00:11:22.740 --> 00:11:25.960 Goldware, Rebeccah: So, if we could take a look at last meetings… 39 00:11:26.160 --> 00:11:45.920 Goldware, Rebeccah: minutes, and if there are no concerns, move those for approval. And then I think the only, updates that may happen today are definitely from Lori, on the grant side, and then I don't know, Deb, I think we talked briefly, but I don't know if you have any updates, and the foundation only has a couple, so I can do those. 40 00:11:47.670 --> 00:11:52.239 Goldware, Rebeccah: So if that works with everybody, I'll let people take a look at the minutes, and then if I can get a motion. 41 00:12:07.950 --> 00:12:10.040 Goldware, Rebeccah: Anyone want to make a motion? 42 00:12:10.650 --> 00:12:11.710 Osekowsky, Tara: All motion. 43 00:12:12.570 --> 00:12:13.360 Osekowsky, Tara: Tara. 44 00:12:13.840 --> 00:12:16.269 Goldware, Rebeccah: Thank you, and if I can get a second… 45 00:12:21.240 --> 00:12:21.740 McQuay-Peninger, Laurie: Second. 46 00:12:21.740 --> 00:12:22.400 Brittany Emis: Second. 47 00:12:23.150 --> 00:12:24.270 Goldware, Rebeccah: Thank you. 48 00:12:24.720 --> 00:12:28.780 Goldware, Rebeccah: I'm gonna do it backwards unless there are any abstentions. 49 00:12:28.980 --> 00:12:32.730 Goldware, Rebeccah: Or nays. We'll pass the minutes by consensus. 50 00:12:34.920 --> 00:12:38.940 Goldware, Rebeccah: And, Lori, if you could do updates from. 51 00:12:39.700 --> 00:12:40.060 McQuay-Peninger, Laurie: Cheers! 52 00:12:40.060 --> 00:12:41.550 Goldware, Rebeccah: the word side. Thank you. 53 00:12:41.830 --> 00:12:48.800 McQuay-Peninger, Laurie: I don't have anything to show you, though, although I could show you something, I guess. So, from the post-award side. 54 00:12:49.210 --> 00:13:05.440 McQuay-Peninger, Laurie: As, kind of one of our goals is to improve how we manage the revenue, the funds that we receive from external sources, so not only grants, but also from sponsored projects, so, like, contracts and, other revenue-generating 55 00:13:05.440 --> 00:13:19.229 McQuay-Peninger, Laurie: mechanisms. So we have two basic things that we're currently working on in the last six months, is one of the first areas is we're looking to identify how, in Galaxy, how to separate, grants from categoricals. So. 56 00:13:19.350 --> 00:13:27.259 McQuay-Peninger, Laurie: My apologies is I don't actually know everybody who's on here, so I don't know your level of understanding of Galaxy. 57 00:13:27.260 --> 00:13:42.749 McQuay-Peninger, Laurie: But in our financial management system, which is how we track money, if you go into one of the restricted funds, you would see that there is an 1190 category, which is grants and categoricals. And so what we're working with, with Misty Griffin and the 58 00:13:43.020 --> 00:13:53.519 McQuay-Peninger, Laurie: The business office is to identify a means for separating out what would be considered a grant from a categorical, and the reason for doing that is that, 59 00:13:54.920 --> 00:14:09.900 McQuay-Peninger, Laurie: is that grants tend to have more accountability attached to them. You know, basically, although there's exceptions to every rule, as Michelle Arnold and I have discussed on several occasions, but basically, grants are competitive, right? 60 00:14:09.900 --> 00:14:15.650 McQuay-Peninger, Laurie: develop a program based on some sort of RFP request for proposals. 61 00:14:15.690 --> 00:14:32.419 McQuay-Peninger, Laurie: develop an application, we submit it, and then it's reviewed at, you know, either the state level, or the federal level, or with a private foundation, and it's, competitive with everybody else who submitted an application. Categoricals, on the other hand, are actually not competitive. 62 00:14:32.420 --> 00:14:40.569 McQuay-Peninger, Laurie: The state gives us money, through categorical mechanisms, which is generally based on FTS, 63 00:14:40.570 --> 00:14:52.140 McQuay-Peninger, Laurie: The number of personnel we have, maybe the number of career technical classes, whatever it is, but we don't have to compete for it. We often don't have to submit an application for it. 64 00:14:52.140 --> 00:15:03.119 McQuay-Peninger, Laurie: And there's a lot less accountability measures. So, from an alternative resources perspective, we'd like to know what we are really, going after 65 00:15:03.120 --> 00:15:20.559 McQuay-Peninger, Laurie: as far as external revenue, externally sponsored projects, and keep it separate from the categoricals so that we have, really good data. We can pull the grants. So, like, this past year with the federal government and, when the federal grants started, taking significant hits. 66 00:15:20.560 --> 00:15:24.940 McQuay-Peninger, Laurie: We could go into Galaxy and say, oh, this is all of our federally funded expenditures. 67 00:15:24.940 --> 00:15:32.959 McQuay-Peninger, Laurie: what here is at risk, and it would be easier to do if it was in its own separate house in Galaxy, rather than with… 68 00:15:33.020 --> 00:15:43.710 McQuay-Peninger, Laurie: The categoricals. So, that's one of the first projects we're on. I think at one point, Misty was on this… is in this committee, but I don't see her today, so I would offer her. So… 69 00:15:43.710 --> 00:16:00.049 McQuay-Peninger, Laurie: Misty is working with Riverside County Office of Education and with myself, and we're trying to determine if… if we could do that by creating a new resource code, so 1190 is a resource code. So, like, maybe an 1191 or an 1192. 70 00:16:00.250 --> 00:16:08.070 McQuay-Peninger, Laurie: Or if we go in and create some type of toggle function, where when we put a budget into Galaxy, we can 71 00:16:08.070 --> 00:16:22.119 McQuay-Peninger, Laurie: note it somehow as a grant, and then when we go to pull data out of Galaxy, we can hit the little toggle button, and it will all come out, the grant data. We're still working on that. The county has told us that they can't 72 00:16:22.390 --> 00:16:30.579 McQuay-Peninger, Laurie: program a new resource code until sometime next year, so we're looking at alternatives. But that's one of the first things we're doing. 73 00:16:31.020 --> 00:16:37.749 McQuay-Peninger, Laurie: And then the… the second item that's kind of cool, and it, so… 74 00:16:37.900 --> 00:16:48.330 McQuay-Peninger, Laurie: is a new grant orientation, and I can even let Karina… if Karina wants to say anything when I'm shared, but I'm going to share with you just briefly, 75 00:16:49.110 --> 00:16:53.539 McQuay-Peninger, Laurie: a document. So, we're trying to… 76 00:16:53.550 --> 00:17:12.570 McQuay-Peninger, Laurie: formalize our training so that when new grants come in, regardless of your experience with new grants, we actually provide you with training and do an overview of the basics. And so we've created a document. Right now, it's only in Word, maybe someday it'll become, like, cool, but I'm old and I like Word docs. 77 00:17:12.569 --> 00:17:21.399 McQuay-Peninger, Laurie: And so it's just a new grant orientation that all three of the college grants offices, as well as the district office, is going through with all of our new grant, 78 00:17:21.410 --> 00:17:29.089 McQuay-Peninger, Laurie: New grant programs, just to make sure that everyone working on the project is aware of what the project is, and their roles and responsibilities. 79 00:17:29.090 --> 00:17:42.110 McQuay-Peninger, Laurie: So you can see, like, one of the first things, explain roles and responsibilities, go through project director responsibilities, review information on the award agreement. You know, we go to all of this time 80 00:17:42.110 --> 00:17:59.979 McQuay-Peninger, Laurie: to… or we spend all that time trying to submit an application, and we get the award document, and sometimes we don't even read it. So, part of this orientation process is to actually read the grant award document, and so that everyone on the project team understands kind of, like, the period of performance, applicable terms and conditions. 81 00:18:00.150 --> 00:18:03.100 McQuay-Peninger, Laurie: And then we do a… we go through the budget. 82 00:18:03.650 --> 00:18:09.839 McQuay-Peninger, Laurie: You know, really experienced project directors would be like, I already know all this. 83 00:18:09.840 --> 00:18:29.000 McQuay-Peninger, Laurie: But, not everybody who gets a brand new grant award is experienced with as a grant manager, so we go through what's in the grant application as far as a budget, allowable, allocable, and reasonable. We go through pre-award spending, we talk about what is required with regard to budget modifications. 84 00:18:29.540 --> 00:18:45.410 McQuay-Peninger, Laurie: And, match and cost share if possible, and then how we access funding. So, whether or not, we have to submit an invoice, and who's going to submit the invoice, whether it's a drawdown in one of the federal accounting systems, whether it's apportionment, and maybe we already have it. 85 00:18:46.010 --> 00:19:05.550 McQuay-Peninger, Laurie: etc. And then we get into some of the day-to-day stuff, so from talking to our grant directors, who are, active already, purchasing and procurement, and the Galaxy system is kind of a… can be a mystery, can be really difficult to use if you don't have the time to learn it. 86 00:19:05.590 --> 00:19:09.049 McQuay-Peninger, Laurie: And so we kind of go through Galaxy. 87 00:19:09.630 --> 00:19:25.670 McQuay-Peninger, Laurie: And provide information about how you do a purchase requisition, things you need to consider as far as bid thresholds, sole source, etc. Subawards, consultants, the difference between all of those, vendor contracts, consultants, and subaward agreements. 88 00:19:25.980 --> 00:19:43.820 McQuay-Peninger, Laurie: And then evaluation, time and effort, and other documentation, and, talk a little bit about our grant navigator system, which is where we put all of the information about our grants. And, then there's always a next steps, like, sometimes it's… if it's a brand new project director, new to the… 89 00:19:44.000 --> 00:19:51.629 McQuay-Peninger, Laurie: new to the district, as well as to the grant, you know, training as far as Galaxy or, 90 00:19:51.790 --> 00:19:55.819 McQuay-Peninger, Laurie: other trainings offered by RCOE, or even by the district office. 91 00:19:56.320 --> 00:20:07.770 McQuay-Peninger, Laurie: So, I think that was a really fast rundown of the two things we've been working on mostly. Karina, did you want to share anything about this particular form, or your experience with it, with the group? 92 00:20:08.870 --> 00:20:15.770 Gigliotti, Karina: I love the form, I think it's very helpful. I haven't had a chance to use it just yet, because we haven't hired anyone new. 93 00:20:16.270 --> 00:20:27.330 Gigliotti, Karina: However, with that said, I will be using it probably in the next week or so, because we're gonna have a change of program manager for one of our grants. 94 00:20:27.560 --> 00:20:31.300 Gigliotti, Karina: Awesome. I'll let you know how it goes, Lori. But I'm excited. Thank you. 95 00:20:32.200 --> 00:20:34.089 McQuay-Peninger, Laurie: Yeah, so, 96 00:20:34.300 --> 00:20:49.709 McQuay-Peninger, Laurie: you know, while everybody loves when we bring in the money, but there's a whole bunch of work… an awful lot of work that has to be done in order to keep the money and to spend the money. So, I'm happy to answer any questions, if there's any questions about either of these two projects. 97 00:20:50.840 --> 00:20:53.340 Goldware, Rebeccah: Thanks, Lori. Any questions, comments? 98 00:20:57.880 --> 00:20:58.760 Goldware, Rebeccah: Okay. 99 00:20:59.430 --> 00:21:03.419 Goldware, Rebeccah: Deb, did… thanks, Lori, did you have anything else? 100 00:21:04.610 --> 00:21:22.940 Mustain, Debra: I don't have anything on my… on my side, but I did want to say, Lori, thanks to you and your team for putting that together. That sounds amazing, and I'm looking forward to participating in that. So, just thanks. I know that probably took a lot of time and effort and energy, and… 101 00:21:23.090 --> 00:21:24.869 Mustain, Debra: It sounds wonderful. 102 00:21:25.820 --> 00:21:29.660 McQuay-Peninger, Laurie: Yeah, now Karina told me my screen was black. Was it black the whole time? 103 00:21:30.420 --> 00:21:34.769 Gigliotti, Karina: No, no, I could see when you were sharing, but right now your screen is black. 104 00:21:35.160 --> 00:21:36.010 McQuay-Peninger, Laurie: Oh, my God. 105 00:21:36.010 --> 00:21:38.690 Gigliotti, Karina: You can just see your name on the bottom, it's not in the middle of the page. 106 00:21:39.000 --> 00:21:41.819 McQuay-Peninger, Laurie: Okay, well, you don't really need to see me anyway. 107 00:21:43.320 --> 00:21:48.930 Goldware, Rebeccah: Hmm… Okay, any other ques… any other questions for Grant and or… 108 00:21:49.400 --> 00:21:51.760 Goldware, Rebeccah: What would be Workforce Economic Development? 109 00:21:53.080 --> 00:22:04.829 Goldware, Rebeccah: I can tell you from the foundation side, there are, they're in about halfway through, the 50th year, things are moving. Facilities naming is the primary, 110 00:22:05.680 --> 00:22:21.370 Goldware, Rebeccah: focus area, but, there continues to be, emphasis placed on outside funding sources, but that's more on the… what Lori would consider the pre-award side, getting the money, not necessarily processing it after the fact. So, 111 00:22:21.660 --> 00:22:28.869 Goldware, Rebeccah: unless there are questions or comments for this group, I'm sorry, I don't have a lot for this meeting, but it was one of those… 112 00:22:29.550 --> 00:22:36.919 Goldware, Rebeccah: come together and share type of conversation, so if the colleges or the other folks who are on the call have anything, I'm happy to 113 00:22:37.570 --> 00:22:40.990 Goldware, Rebeccah: hear from you, but otherwise, I'm gonna also give you your time back. 114 00:22:47.890 --> 00:22:48.720 Goldware, Rebeccah: Okay. 115 00:22:48.950 --> 00:22:58.249 Goldware, Rebeccah: Well, if anybody needs anything, please let me know. Otherwise, I appreciate you all taking some time today and coming to this meeting, and we'll keep moving forward. 116 00:23:00.770 --> 00:23:01.889 Mustain, Debra: Thank you. Thank you. 117 00:23:02.110 --> 00:23:02.880 Gigliotti, Karina: Thank you. 118 00:23:02.880 --> 00:23:04.260 Osekowsky, Tara: Thank you. 119 00:23:04.260 --> 00:23:04.940 Goldware, Rebeccah: Bye-bye. 120 00:23:05.320 --> 00:23:05.850 Gigliotti, Karina: Bye.